Hi EveryoneIn this post I want to focus you on being more productive by prioritizing and limiting disruptions.
When you are planning a day’s work, prioritize. Your list of things to be accomplished will include those that are crucial and those that can wait. Make sure you do not spend all your time working on tasks that really aren’t as important just because they are smaller and easier to complete. Work your list in order of importance. Do no procrastinate. If you are tempted to put an item off, break down the task into smaller manageable pieces.
According to Dr. Donald E. Wetmore, the average person gets 50 interruptions a day that take about five minutes a piece. This means that we spend over four hours each day dealing with unplanned events. Sorting through the deluge of paper that crosses your desk in a single day can be exhausting.
Between e-mail printouts, telephone messages, mail, memos, advertisements, and faxes, your work area can quickly become overwhelming. Try to stick to the rule of handling each item only once (single handling). If you don’t need it, get rid of it. If you can’t handle it in a few minutes, consider delegating it. If it is your responsibility and will take time to address, schedule it on your calendar and put it away.
Get into a routine. Good routines can increase energy and save time, while mindless routines can curb creativity. Make sure any routines you use are serving a purpose other than just to fill up time. Plan times to accomplish certain tasks every day.
Repetitive tasks, such as answering email or completing paper work, can be scheduled to be completed during a certain time period each day. This will allow you to devote your full attention to these tasks once a day, instead of partially addressing them several times a day. Set start and stop times for all major tasks during your day. Focus on getting one task completed before moving onto the next otherwise you will become overwhelmed by having lots of tasks started and non finished.
According to Dr. Donald E. Wetmore, the average person gets 50 interruptions a day that take about five minutes a piece. This means that we spend over four hours each day dealing with unplanned events. Sorting through the deluge of paper that crosses your desk in a single day can be exhausting.
Between e-mail printouts, telephone messages, mail, memos, advertisements, and faxes, your work area can quickly become overwhelming. Try to stick to the rule of handling each item only once (single handling). If you don’t need it, get rid of it. If you can’t handle it in a few minutes, consider delegating it. If it is your responsibility and will take time to address, schedule it on your calendar and put it away.
Get into a routine. Good routines can increase energy and save time, while mindless routines can curb creativity. Make sure any routines you use are serving a purpose other than just to fill up time. Plan times to accomplish certain tasks every day.
Repetitive tasks, such as answering email or completing paper work, can be scheduled to be completed during a certain time period each day. This will allow you to devote your full attention to these tasks once a day, instead of partially addressing them several times a day. Set start and stop times for all major tasks during your day. Focus on getting one task completed before moving onto the next otherwise you will become overwhelmed by having lots of tasks started and non finished.
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That's all for now
Len Foster
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